Paperless transaction for student clearance launched by USTP DTO

The Digital Transformation Office (DTO) of the University of Science and Technology of Southern Philippines (USTP) is offering a paperless transaction for student clearance in the University. This is in response to the pandemic and the need for online transaction in the new normal.

The eClearance System helps the students settle their obligations and secure clearance without going physically to any USTP campus and office. With travel restrictions in place and other safety protocols implemented, the students need not fall in line or travel. The signatures are requested online from different individuals and signatories in the University.

With the new eClearance System, a student is cleared by default, unless an office tagged
the student to settle either University Obligations (books, government properties, tuition) or Private Obligations (PTA fees, student organizations, GSFI for graduates).

Once tagged, a notification via email will give instructions on how to settle the obligations/liabilities. To check on the status of the clearance, the student must log-in to the Online eClearance Website.

Once logged in to eClearance, one can check on the status of the clearance

Once CLEARED, students can request for enrolment validation. Graduates and transferees can also request official records from the Registrar like Transfer of Credentials, Transcript of Record (TOR), diploma, certification and other important documents.

The Registrar will send via courier all requested official documents. The shipping fee will be shouldered by the requesting student through cash on delivery (COD) or pick-up.

USTAT, USTEP and PRISM are among the several business process automation projects of DTO

The system is locally-developed by DTO who is leading the business process automation in the University like USTAT for online admission, PRISM for online enrolment and USTEP for Flexible Learning. The automation is part of transparent governance in compliance with RA 11032 otherwise known as “Ease of Doing Business and efficient Governance Service Delivery Act of 2018.”

Jonathan O. Jacobo, Director of the Digital Transformation Office, said the plan is to convert all system to fully go online.   

“DTO is fulfilling its mandate to strategize and to digitally transform if not all, most of our important processes and applications in the University for the benefit and for a smarter academic community,” Director Jacobo added.


PJ V. dela Peña, USTP System Strategic Communication Office